A heartfelt agreement between our studio and your family

Welcome to the community of Hand-Drawn Hearts, where we believe that every interaction is an opportunity to build a bridge of understanding and shared purpose. By engaging with our website, enrolling in our diverse array of programs, or participating in our community-driven initiatives in Seabrook, you are entering into a meaningful agreement designed to protect the creative sanctuary we have built together. These Terms and Conditions serve as the structural framework for our relationship, ensuring that our mission of love, care, and precision remains untarnished by misunderstanding. We view this document not as a cold legal necessity, but as a warm handshake—a promise that we will provide a safe, nurturing environment for your child’s artistic growth while you, in turn, respect the principles and policies that allow our NGO to flourish. We invite you to read these terms with the same level of attention to detail that we apply to our hand-drawn illustrations, knowing that they are the foundation upon which our creative home is built.

In our rapidly changing digital landscape, the clarity of our terms ensures that the focus remains exactly where it belongs: on the heart of the child and the tip of the pencil. By accessing our services at 1719 El Mar Lane or through our digital platforms, you acknowledge that you have read, understood, and agreed to be bound by the guidelines outlined herein. This agreement is a living document, reflecting our commitment to the evolving needs of our Seabrook community and the families we serve. We believe that a clear understanding of our mutual expectations fosters a deeper sense of trust, allowing our educators, such as Michael Chen and Elena Rodriguez, to concentrate fully on the transformative power of art. We thank you for joining us in this endeavor and for your commitment to upholding the standards of excellence and empathy that define Hand-Drawn Hearts.

Participation Eligibility and Family Enrollment Protocols

Ensuring a harmonious fit for every creative soul in our community

Enrollment at Hand-Drawn Hearts is a privilege we extend to families who share our commitment to holistic development and artistic integrity. To participate in our programs, a parent or legal guardian must complete the registration process, providing accurate and truthful information regarding the student’s age, developmental needs, and contact details. We serve a wide range of age groups, from our “Little Hearts” toddlers to our lifelong learners in the senior community, and we require that every participant be enrolled in the program most appropriate for their developmental stage. This ensures that our curriculum remains effective and that our studio environment is tailored to the specific cognitive and social needs of each cohort. By enrolling your child, you affirm that you have the legal authority to enter into this agreement on their behalf and that you will support their journey with the same enthusiasm and care that our staff provides daily.

We reserve the right to review every enrollment application to ensure that our studio is the right environment for your child’s unique needs. Hand-Drawn Hearts is a community-centered NGO, and we prioritize creating a balanced and inclusive atmosphere where every student can thrive. Should we determine that a particular program is not the best fit for a student’s current developmental level or behavior, we will work closely with the family to suggest alternatives or modifications. We believe that participation is a two-way street, requiring a commitment from the student to engage with the lessons and a commitment from the family to follow our studio protocols. This selective and intentional approach to enrollment is what allows us to maintain the high standards of care and individualized attention that our families have come to expect from our Seabrook facility.

Studio Conduct and the Philosophy of Shared Space

Maintaining a sanctuary of focus, kindness, and artistic discipline

The physical studio at 1719 El Mar Lane is a sacred space dedicated to the slow and deliberate work of creation. To maintain this environment, we require all participants, parents, and visitors to adhere to a code of conduct rooted in empathy and mutual respect. We expect our students to treat their peers, their educators, and the professional-grade materials we provide with the utmost care. This means following instructions, maintaining a focused and relatively quiet demeanor during core instruction periods, and participating in the cleanup and organization of our shared artistic tools. We believe that by fostering a sense of stewardship over our space, we are teaching our students the value of community and the importance of respecting the work of others. Any behavior that disrupts the creative flow of the studio or compromises the safety of our participants will be addressed with the goal of restoration and education, though we reserve the right to suspend participation if a harmonious environment cannot be maintained.

For parents and guardians, our studio conduct policy extends to the drop-off and pick-up periods, as well as any time spent within our public areas. We ask that families be mindful of the transition periods, ensuring that students arrive on time so as not to interrupt the “warm-up” exercises that are so vital to our pedagogical approach. We also encourage a positive and supportive attitude toward all students, regardless of their skill level or progress. At Hand-Drawn Hearts, we believe that the energy we bring into the room significantly impacts the art produced within it. By modeling kindness and patience, parents help us reinforce the lessons of empathy and resilience that are central to our mission. We are proud of the peaceful and inspiring atmosphere we have cultivated in Seabrook, and we thank you for your active role in preserving it for every heart that enters our doors.

Intellectual Property Rights and Creative Ownership

Honoring the artist while supporting the growth of the organization

One of the most profound principles at Hand-Drawn Hearts is the belief that every piece of art is a tangible piece of the artist’s soul. We recognize that our students are the sole owners of the “heart stories” they create within our walls. When a child finishes a hand-drawn illustration, that work is their intellectual property, representing their unique perspective and effort. We are honored to be the temporary stewards of these creations, providing the materials and the guidance that help bring them to life. However, to support our mission and to share the transformative power of art with our wider community, we request a non-exclusive, perpetual, and royalty-free license to display, photograph, and reproduce student artwork for our educational, promotional, and community-engagement efforts. This might include featuring a piece in our digital gallery, including it in a community mural, or using it as an example in our curriculum guides.

This license is always exercised with the highest level of respect for the student’s privacy and the organization’s values. We will never use a student’s work for commercial gain or in a way that compromises their safety or dignity. For our custom illustrations and commissioned pieces, the intellectual property rights are handled with a specific focus on the client’s personal needs. While the physical piece belongs to the client, the artistic style and the underlying techniques remain the intellectual property of Hand-Drawn Hearts. We take the protection of our proprietary curriculum and teaching methods very seriously, as they represent years of research and passion by Sarah Jenkins and her team. We ask that families respect these boundaries, ensuring that our unique approach to art education remains a protected and vital resource for the families of Seabrook. By working together, we ensure that every artist is honored and that the organization can continue to inspire others through the beauty of the work we produce.

Financial Commitments and NGO Sustainability

Understanding the role of tuition and donations in our mission

As a non-profit organization, Hand-Drawn Hearts relies on a combination of program tuition, private donations, and community grants to maintain our facility and provide high-quality materials to our students. Our financial policies are designed to ensure the long-term sustainability of our mission while keeping our programs as accessible as possible. Tuition payments are due according to the schedule outlined during the enrollment process, and these funds go directly toward paying our expert staff, maintaining our studio on El Mar Lane, and purchasing the archival-grade supplies that are essential for our hand-drawn techniques. We view tuition not as a fee for service, but as a contribution to a collective creative resource that benefits the entire community. We ask for your transparency and punctuality in all financial matters, as this allows us to plan our programs and outreach efforts with confidence and integrity.

We understand that families occasionally face unexpected financial challenges, and we are committed to working with our community to ensure that no child is denied the opportunity to create due to economic circumstances. We offer a limited number of scholarships and sliding-scale tuition options based on financial need and our available funding. If you find yourself in need of assistance, we encourage you to reach out to our administrative team for a confidential discussion. Conversely, for those who are in a position to give more, we offer various ways to support our NGO beyond standard tuition, including “Supply Sponsorships” and contributions to our “Mural Fund.” By being open and honest about our financial needs and our commitment to accessibility, we build a stronger and more resilient community where the power of art is available to every heart that seeks it.

Refund Policies and Program Transitions

Managing changes with fairness and professional integrity

At Hand-Drawn Hearts, we recognize that life is dynamic and that family circumstances can change unexpectedly. Our refund and withdrawal policies are designed to be fair to our families while also protecting the financial stability and planning of our organization. If you need to withdraw your child from a program, we require written notice provided at least two weeks in advance. This allow us to offer the space to another student on our waiting list and to adjust our material orders accordingly. Depending on the timing of the withdrawal, a pro-rated refund or a credit toward future programs may be available. We believe that by having clear and professional protocols for transitions, we can handle these changes with the same level of care and respect that defines our classroom interactions.

For our specialized workshops and short-term events, refund policies may vary based on the specific requirements of the program and the guest artists involved. These details will always be clearly outlined in the registration materials for each event. In the rare case that Hand-Drawn Hearts must cancel a class or event due to unforeseen circumstances, such as inclement weather or instructor illness, we will make every effort to schedule a make-up session or provide a credit to the affected families. Our goal is always to ensure that you receive the full value of the creative experience you have invested in. We appreciate your understanding and cooperation as we navigate the logistical complexities of running a high-quality, community-focused art studio, and we are committed to handling every transition with transparency and heart.

Health, Safety, and Emergency Protocols

Protecting our community’s well-being in the physical studio

The safety of our students and staff is the non-negotiable cornerstone of our operations at 1719 El Mar Lane. We have implemented comprehensive health and safety protocols designed to minimize risk and ensure a secure environment for creative exploration. This includes maintaining a clean and well-organized studio, utilizing only non-toxic and age-appropriate materials, and adhering to strict supervision ratios. We require parents to provide detailed emergency contact information and to inform us of any allergies or medical conditions that could affect a student’s participation. Our staff is trained in basic first aid and emergency response, and we conduct regular safety drills to ensure that everyone in our community knows how to react in the event of an emergency. By enrolling in our programs, you acknowledge and agree to support these safety measures and to follow the directions of our staff in all safety-related matters.

We also maintain a strict “wellness policy,” asking that students who are feeling unwell or who have been exposed to contagious illnesses remain at home until they are fully recovered. This collective responsibility is vital for protecting the health of our more vulnerable community members, including our younger students and our senior participants. We believe that a healthy studio is a productive studio, and we thank you for your commitment to the well-being of our entire creative family. In the event of a medical emergency during class, we will immediately contact the emergency services and notify the parent or guardian. Your trust in our ability to keep your child safe is something we take very seriously, and we are dedicated to maintaining the highest standards of physical and emotional safety in every program we offer.

Limitation of Liability and the Nature of Art Materials

Navigating the inherent risks of creative exploration with common sense

While Hand-Drawn Hearts takes every possible precaution to ensure a safe environment, the process of creating art inherently involves the use of tools and materials that require careful handling. Drawing with pencils, charcoals, and inks, and working in a shared studio space, involves minor risks such as skin irritation from certain pigments, accidental stains on clothing, or minor slips and trips. By participating in our programs, you acknowledge these inherent risks and agree that Hand-Drawn Hearts, its staff, and its volunteers shall not be held liable for any accidental injuries or damage to personal property that may occur during the normal course of our activities. We encourage families to send their children to the studio in “art-friendly” clothing and to remind their students of the importance of following all safety instructions provided by our educators.

This limitation of liability extends to our community projects and public art events held outside of our main facility. We believe that the benefits of artistic expression and community engagement far outweigh the minor risks associated with the creative process. However, we ask that all participants exercise common sense and personal responsibility while in our care. Hand-Drawn Hearts is not responsible for any personal items brought into the studio, and we encourage students to leave valuable or sentimental items at home. By focusing on mutual responsibility and clear communication, we can ensure that our studio remains a place of joy and discovery, free from the burden of unnecessary risk and liability. We thank you for your understanding and for your partnership in keeping Hand-Drawn Hearts a safe and productive space for everyone.

External Links and Third-Party Digital Services

Navigating the digital world beyond our creative sanctuary

The Hand-Drawn Hearts website may occasionally contain links to external websites, such as those of our community partners, guest artists, or educational resources. These links are provided for your convenience and as a way to enrich your creative journey. However, we do not have control over the content or the privacy practices of these third-party sites, and we cannot be held responsible for any information you may share or any experiences you may have while visiting them. We encourage you to review the terms and privacy policies of any external site you visit to ensure that you are comfortable with their practices. Our goal is to provide a curated and safe digital experience, but the vast nature of the internet requires a level of personal vigilance and digital literacy from all our users.

Furthermore, we utilize certain third-party digital services to facilitate our operations, such as payment processors and email marketing platforms. These services are essential for the efficient running of our NGO, and we choose our partners carefully based on their reputation for security and professional integrity. Your interaction with these services is governed by their respective terms and conditions, and we encourage you to familiarize yourself with them. Hand-Drawn Hearts is committed to transparency regarding our digital infrastructure, and we are always happy to answer any questions you may have about the tools we use to stay connected with our community. By using our website and digital services, you acknowledge that you are part of a wider digital ecosystem and agree to navigate it with the same care and intentionality that you bring to our physical studio.

Governing Law and the Resolution of Disputes

Settling differences with the spirit of Seabrook and the law of Texas

Hand-Drawn Hearts is a proud resident of Seabrook, Texas, and this agreement is governed by the laws of the State of Texas without regard to its conflict of law principles. We believe that any misunderstandings or disputes that may arise between our organization and our families are best resolved through open, honest, and empathetic communication. We are committed to sitting down with any concerned party to find a fair and mutually beneficial solution that honors our mission and the needs of the individual. We believe that the strength of our community lies in our ability to handle conflict with the same level of care and precision that we apply to our art, always seeking to restore relationships and move forward with a shared purpose.

In the rare event that a dispute cannot be resolved through direct discussion, both parties agree to participate in good-faith mediation before pursuing any legal action. Should legal action become necessary, it must be filed in the appropriate court located in Harris County, Texas. We believe that by having a clear and localized framework for dispute resolution, we can protect the integrity of our organization and the families we serve. Our goal is always to avoid the adversarial nature of litigation, preferring instead to find solutions that uphold the values of love, care, and creativity that define Hand-Drawn Hearts. We thank you for your commitment to resolving any differences with the same spirit of community and respect that brings us together in the studio.

Termination of Services and the Right to Discontinue

Managing the end of a relationship with dignity and clarity

While we always hope for a long and fruitful relationship with every family, there are occasions where it may become necessary to terminate our services. Hand-Drawn Hearts reserves the right to discontinue a student’s enrollment or to limit a family’s access to our facilities if these Terms and Conditions are repeatedly violated, or if the relationship becomes detrimental to the safety and creative flow of our community. Termination is always a last resort, and we are committed to providing clear communication and a fair process before any final decision is made. We believe that every ending should be handled with the same dignity and respect as every beginning, ensuring that the student’s well-being remains the primary consideration throughout the transition.

Families also have the right to terminate their relationship with Hand-Drawn Hearts at any time, subject to the notice periods and refund policies outlined in our financial sections. Should you choose to leave our community, we will work with you to ensure a smooth transition, including providing any digital portfolios or progress reports that belong to the student. We believe that the skills and memories gained at Hand-Drawn Hearts should remain a permanent part of your child’s life, even if their time in our studio has come to an end. By having clear protocols for the termination of services, we ensure that every departure is handled professionally and that our mission of care remains intact for all parties involved.

Entire Agreement and Modifications to Our Terms

A living document for an evolving creative community

These Terms and Conditions, along with our Privacy Policy and specific enrollment materials, constitute the entire agreement between you and Hand-Drawn Hearts regarding your use of our services and your participation in our programs. This agreement supersedes any prior understandings or communications, providing a clear and comprehensive framework for our relationship. We believe that by having all our expectations in one place, we can avoid confusion and ensure that our focus remains on the artistic development of our students. We are committed to upholding these terms with integrity and to being a consistent and reliable partner for the families of Seabrook.

As our organization grows and the needs of our community change, we may occasionally need to modify these Terms and Conditions. Any changes will be made with the goal of strengthening our mission and providing better support for our families. We will provide prominent notification of any significant updates on our website and through our regular communication channels, and your continued use of our services will constitute your acceptance of the revised terms. We encourage you to review this document periodically to stay informed about our evolving practices and to ensure that you remain comfortable with our mutual commitments. We believe that by being open and transparent about our growth, we build a deeper and more lasting trust with our community, ensuring that Hand-Drawn Hearts remains a beacon of creativity for years to come.

How to Contact Us Regarding Our Terms

Your direct line to our administrative and leadership team

If you have any questions, concerns, or need clarification regarding any part of these Terms and Conditions, we invite you to reach out to us directly. We believe that clear communication is the key to a healthy community, and we are always happy to take the time to talk through our policies with our families. You can contact us through our general inquiry email at info@hdhearts.site or by calling our Seabrook studio at (123) 456-7890. Our administrative team is trained to handle your inquiries with professionalism and empathy, ensuring that you have the information you need to feel confident in your relationship with Hand-Drawn Hearts.

You can also visit us in person at 1719 El Mar Lane, Seabrook, TX 77586, to discuss any matters related to our terms or your child’s participation. We value the face-to-face interactions that build true community, and we are committed to being accessible and responsive to our neighbors. Whether you have a suggestion for an improvement to our policies or simply want to better understand our approach to creative ownership, we are here to listen. Thank you for your support, your creativity, and for joining us in the beautiful and transformative work of Hand-Drawn Hearts. We look forward to many years of shared discovery and artistic growth together.

Organization Name: Hand-Drawn Hearts Contact Person: Administrative Director Address: 1719 El Mar Lane, Seabrook, TX 77586 Email: info@hdhearts.site